How to Apply for a Job via Email: Archaeology and Heritage Students - Inarch Center

Inarch Center
Jan 20
2 min read

Applying for a job via email is often the first impression you make on a potential employer.

To ensure your application is reviewed by the team and not automatically filtered out, it is essential to follow established professional standards.

1. Craft a Clear Subject Line

One of the most critical rules is to never leave the subject line blank. Your subject line should be specific and include both the position you are seeking and your full name.

A strong example would be: Application for Researcher - [Your Full Name].

2. Write a Crisp and Purposeful Introduction

Sending an empty email with only attachments is unprofessional. You should state why you are writing to provide context for your application. In your introduction, clearly mention the position and department or organization you are applying to, as well as where you saw the advertisement.

For example:

Dear Hiring Manager or "Team",

I am writing to apply for the position of Position Name at the Organization Name, as advertised on Platform Name (e.g., Inarch Center, Employmentnews). With a (Master's) degree in Your Subject and Number years of experience, I am confident in my ability to contribute to your team's requirements. I possess a strong command of the required languages and am highly proficient in MS Office.

Please find my CV, Statement of Purpose, and work samples attached in PDF format for your review.

Thank you for your time and consideration.

Sincerely,

Your Full Name Your Phone Number

To make your email stand out, highlight your relevant qualifications, such as:

Your academic background (e.g., a degree in Archaeology or History).
Specific experience (e.g., scholarly editing or experience in a specific department).
Key skills, such as proficiency in MS Office or a strong command of required languages.

3. Use Professional Formatting and Language

The way you present your documents and your writing style speaks volumes about your attention to detail.

Email SS - Inarch Center, sent by students for Job

File Formats: Always ensure your CV, Statement of Purpose (SoP), and Cover Letter are in PDF format.
Clear Naming Conventions: Name your files clearly so they are easily identifiable, such as Sachin_Singh_2026_Resume.pdf.
Avoid Acronyms: To maintain a professional tone, avoid using shorthand like "P.F.A" (Please Find Attached). Instead, use full sentences to indicate that you have included your CV and work samples for their review.

4. Close with Professionalism End your email by thanking the recipient for their time and consideration. Your closing should include a formal sign-off such as "Sincerely," followed by your full name and phone number.

Note: Emails that do not follow these basic professional standards may be ignored by our processing team. We look forward to seeing your well-organized applications!

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